Management Support Administrator

Job Introduction

Job Description for Management Support Administrator:

There’s never been a more exciting time to be part of the nuclear sector. New opportunities are being created all the time. At NNL, you’ll be in the ideal place to capitalise on this momentum, face new challenges and develop a long, successful and meaningful career.

We’re an organisation that’s here to experiment and push the limits of what’s possible. So, if you’re keen to excel in your chosen field, this is the place to do it. Because at NNL, anything is possible.

The role is a highly visible customer facing role within NNL, providing essential administrative support to employees and visitors and support to local building management.

NNL's administration team provides a wide variety of duties and support to internal and external customers. Reception cover, visits co-ordination and Document Control are just a few of the regular tasks in the day-to-day role. As Lead Document Controller, organisation, checking and issuing of documents as well as guiding the Document Control team are also a significant part of the position. As a key member of the office, flexibility is required to cover Risley and Preston.

Hybrid working is not available for this office based role.

Role Responsibility

Main Responsibilities for Management Support Administrator:

• Undertake day to day administration in association with the reception desk facility including visit coordination, inductions and access control, complying with all legislative, regulatory and company procedures and standards with regards the security of the office. 
• Support Office Manager and deputise where required to ensure adequate cover.
• Document Control Co-Ordinator – responsible for the co-ordination and training of all current and new Document Controllers in addition to checking and issue of Customer reports with the team to specified time, cost and quality standards.
• Arranging travel bookings: air, rail, taxi and car hire requests, hotel bookings, conference facility bookings.
• Support to Office Manager to ensure maintenance is undertaken in a safe and secure manner and emergency arrangements run smoothly. 
• Ordering of stationery and consumables for office including One Card reconciliation.
• First Aider/Fire Warden.
• Receive calls to main switchboard and accurately record details, acting on information provided.
• General administrative duties to include, but not limited to, updating spreadsheets and noticeboards, arranging postal/courier deliveries, raising of purchase requisitions and arranging payment within finance system along with providing budgetary information to the Building Management and arranging meetings and room bookings.
• EHS&Q Committee Secretary promoting good housekeeping and a safe working office environment.

The Ideal Candidate

Essential Criteria for Management Support Administrator:

• Proven experience of organisational skills and time management skills.
• Ability to build and maintain strong relationships across the business.
• Detail orientated and the ability to work to stringent deadlines.
• Evidence of self-motivation with demonstrable levels of drive, energy and resilience.
• Strong communicator and good interpersonal skills.
• Proactive.
• Proficient in all MS office packages.
• Willing to work flexibly and as a member of a team.
• GCSE Math's and English.
• Ability to train to become First Aider and Fire Warden and attain IOSH Managing Safely.
• Ability to obtain SC level security clearance (this includes but is not limited to identity, employment, financial and criminal record checks plus 5 years’ worth of UK residency).

Desirable Criteria for Management Support Administrator:

• IOSH Managing Safely.
• First Aid trained.

About the Company

Grounded in robust science and decades of experience, National Nuclear Laboratory (NNL) is the authoritative voice in the UK and beyond for technological development within the nuclear power sector.

Our unparalleled understanding of the science, challenges and opportunities makes us an unrivalled authority and partner in the field, providing experts, technologies, and access to cutting-edge facilities to organisations around the world.

Harnessing potential technologies and translating them into to industry-ready solutions means our pioneering approach spearheads international improvement and technological progress.

We work on projects as small as drilling a hole to analyse underground wastes with our integrated micro drilling technology, or as large as developing state-of-the-art power systems for spacecraft, based on radioactive materials

NNL has a vision for Equality, Diversity and Inclusivity (ED&I) where NNL aims to be an inclusive workplace that attracts diverse talent through transparent and equal policies and procedures. We want you and the diverse mix of people that we employ, customers that we service and stakeholders that we influence to feel valued. We encourage a workplace culture where everyone can thrive with a sense of belonging.

Recruitment Agency Notice

We operate a strict Preferred Supplier List (PSL) for the provision of recruitment services. Only agencies on our PSL may provide CVs and only when the role is released to them by our recruitment team. We will not accept unsolicited CVs from suppliers not currently on our PSL. We explicitly reserve the right to add candidate details from unsolicited CVs from non-PSL agencies into our own candidate database and to pursue/hire such candidate(s) without any obligation, financial or otherwise, to the agency concerned.

United Kingdom National Nuclear Laboratory