Supply Chain Contract Administrator

Job Introduction

Job Description for Supply Chain Contract Administrator:

There’s never been a more exciting time to be part of the nuclear sector. New opportunities are being created all the time. At NNL, you’ll be in the ideal place to capitalise on this momentum, face new challenges and develop a long, successful and meaningful career.

We’re an organisation that’s here to experiment and push the limits of what’s possible. So, if you’re keen to excel in your chosen field, this is the place to do it. Because at NNL, anything is possible.

The Supply Chain Contract Administrator will work with Supply Chain Contract Managers to support the management of supplier contracts across a wide range of categories such as construction, facilities and Capital equipping, therefore some prior knowledge would be an advantage.  The postholder will provide administrative and analytical support to the Supply Chain Contract Managers, including preparation of data and reports, organisation of meetings and agendas, note taking and monitoring & reporting on Key Performance Indicators. 

The role can be based in either Warrington or Workington with agile working available to work from home.  Job sharing / part time would also be considered for the role. 

Role Responsibility

Main Responsibilities for Supply Chain Contract Administrator:

• Support the promotion and use of NNL’s procurement and contract management procedures.
• Select appropriate contract terms & conditions to be attached to purchase orders, ensure contract references are quoted and delivery details are correct in accordance with authorisation policies.
• Ensure Contract Management Plans are updated as instructed and are shared appropriately.
• Support the Supplier Relationship Management process by undertaking administration required to ensure meetings are diarised, agendas produced and minutes taken.
• Produce periodic supplier intelligence briefings for senior management, Executive Leadership Team and the NNL Board to enable productive conversations at a strategic level.
• Engage with stakeholders across the organisation and act as first point of contact to the broader NNL community on contract management issues, ensuring queries/questions are dealt with by the appropriate person in a timely manner.
• Support the contract managers on specific tasks, such as set up of meetings/maintaining diaries, producing reports and Key Performance Indicator results, maintaining project plans etc.
• Release discrete low value / low risk Purchase Orders and those under framework agreements up to £25K.
• Use Business World system system to issue Purchase Orders to suppliers, liaise with other departments to ensure Goods receipts are completed and invoices are paid.
• Ensure adherence to all legislative, regulatory and company procedures and standards e.g. health, safety, quality, risk, security.

The Ideal Candidate

Essential Criteria for Supply Chain Contract Administrator:

• Good Communication skills, both verbal and written.
• Attention to detail.
• Customer service skills 
  • Ability to effectively deal with a diverse range of people.
  • Ability to solve problems.
  • Ability to work to deadlines.
  • Ability to work as part of a team.
  • Good organisational skills.
  • Ability to follow instructions.
  • Good standard of literacy and numeracy.
  • Good IT Skills.
  • Ability to use Microsoft office, particularly Word and Excel.
• Ability to obtain BPSS level security clearance (this includes but is not limited to identity, employment and criminal record checks). 

Desirable Criteria for Supply Chain Contract Administrator:

• Previous experience of working in a procurement team.
• Previous experience of using IT systems to process requisitions / purchase orders.

About the Company

Grounded in robust science and decades of experience, National Nuclear Laboratory (NNL) is the authoritative voice in the UK and beyond for technological development within the nuclear power sector.

Our unparalleled understanding of the science, challenges and opportunities makes us an unrivalled authority and partner in the field, providing experts, technologies, and access to cutting-edge facilities to organisations around the world.

Harnessing potential technologies and translating them into to industry-ready solutions means our pioneering approach spearheads international improvement and technological progress.

We work on projects as small as drilling a hole to analyse underground wastes with our integrated micro drilling technology, or as large as developing state-of-the-art power systems for spacecraft, based on radioactive materials

NNL has a vision for Equality, Diversity and Inclusivity (ED&I) where NNL aims to be an inclusive workplace that attracts diverse talent through transparent and equal policies and procedures. We want you and the diverse mix of people that we employ, customers that we service and stakeholders that we influence to feel valued. We encourage a workplace culture where everyone can thrive with a sense of belonging.

Recruitment Agency Notice

We operate a strict Preferred Supplier List (PSL) for the provision of recruitment services. Only agencies on our PSL may provide CVs and only when the role is released to them by our recruitment team. We will not accept unsolicited CVs from suppliers not currently on our PSL. We explicitly reserve the right to add candidate details from unsolicited CVs from non-PSL agencies into our own candidate database and to pursue/hire such candidate(s) without any obligation, financial or otherwise, to the agency concerned.

United Kingdom National Nuclear Laboratory